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Work Authorization System

A controlled procedure that gives official approval and authorizes the start of defined project activities.

Key Points

  • Specifies which work is allowed, who will do it, and when it may begin.
  • Checks prerequisites such as dependencies, funding, and resource availability before issuing approval.
  • Creates documented authorizations that trace back to scope, schedule, and budget baselines.
  • Prevents unauthorized or premature work and supports governance and change control.

Example

The PMO requires a work authorization before development starts on a set of backlog items. After funding is released and the upstream API dependency is confirmed, the project manager issues a written authorization referencing the relevant backlog IDs and schedule window, allowing the team to begin work on Monday.

PMP Example Question

Which mechanism ensures that no work packages or backlog items start until approvals are recorded and prerequisites are satisfied?

  1. Change control system
  2. Work authorization system
  3. Resource management plan
  4. Issue log

Correct Answer: B — Work authorization system

Explanation: The work authorization system formally approves and releases work to begin only when the required conditions are met.

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