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Specification

A clear, exact description of the needs to be met and the critical characteristics that must be included.

Key Points

  • Defines what must be delivered and how it will be judged acceptable.
  • Should be measurable, verifiable, and unambiguous.
  • Serves as a baseline for scope, quality planning, and procurement.
  • Changes to specifications must follow formal change control.

Example

For a water pump procurement, the document states: flow rate 200 gpm, head 50 m, stainless steel impeller, ISO 9906 testing, maximum vibration 4.5 mm/s, NPSH available 10 ft, and operating temperature 5-60 C. This is the specification used to evaluate vendor offers and verify the delivered pump.

PMP Example Question

While preparing bid documents, the team lists required performance values, materials, applicable standards, tolerances, and test methods for a custom component. What document are they producing?

  1. Project charter
  2. Requirements traceability matrix
  3. Specification
  4. Risk register

Correct Answer: C — Specification

Explanation: A specification precisely states the needs and essential characteristics, including measurable requirements and verification methods used for acceptance.

Project Management with AI: From Initiation to Closing

Build a practical project management process from initiation to closing with our Project Management: From Initiation to Closing with AI course. Learn how to move from informal project coordination to a structured, repeatable approach using PMBOK-aligned workflows, real examples, and professional templates.

This hands-on course follows a complete project lifecycle. You will learn how to write a project charter, define scope, build a work breakdown structure, develop a schedule, estimate costs, manage risks, engage stakeholders, execute the work, monitor performance, and close the project properly.

You will also learn how to use AI tools to accelerate project management work. The course includes reusable prompts, downloadable templates, assignments, and worked examples that show how project documents connect from one stage to the next.

The course is designed for professionals, team leads, coordinators, analysts, and new project managers who need practical skills they can apply at work. Enroll now and build the confidence to manage projects with structure, clarity, and control.

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Build the Sprint Reporting System, Not Another Prompt

AI Systems with Claude is our own course for Scrum Masters and Agile Project Managers, taught against one running project across eight teaching sections. You build five working systems and keep them: the sprint report machine, the retro intelligence system, the stakeholder comms engine, the backlog health monitor, and the risk and dependency tracker. Direct from HK School of Management and Technology, not on Udemy.

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