PROJECT PLAN TUTORIAL

Learn how to build a project charter and a project plan


Project Problem Statement.

The Terry Fox Library in Hamilton, Ontario, is embarking on a significant tech upgrade, promising an enriching community experience. Here's a summary of this exciting project:

  • The library will introduce advanced desktop computers, offering various capabilities like web browsing, e-reading, and movie streaming.
  • Emphasizing education, free classes in Python programming and AI basics will be available.
  • The upgrade includes 25 high-performance computers, each costing $5,000 and equipped with minimum 4GB Nvidia video cards.
  • Key project members are Alex Green, the IT specialist responsible for the setup, Tom Milton from the City of Hamilton managing the project, and Mila Hamilton, the library's Director, overseeing the initiative.
  • The project plan involves creating and finalizing a Project Charter and developing a detailed Project Plan, tailored to the project's size and following selected PMBOK elements.

This project marks a leap into advanced technology and learning at the Terry Fox Library, enhancing both the facility and community engagement.



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Project Charter.

The Terry Fox Library's "Computers Upgrade Adventure" is a focused project to enhance its technological capabilities. Here's a quick summary for a video description:

  • Project Aim: Led by Director Mila Hamilton and PM Tom Milton, the project involves acquiring 25 high-end desktop computers, each boasting a 4GB Video Card, i7 Processor, 16GB RAM, and 1TB SSD, along with a 32” Samsung Monitor.
  • Scope: The initiative is concentrated on setting up these computers; upgrades to the network or library servers are not included.
  • Deliverables: The project will deliver 25 desktops, complete with testing documentation, user manuals, and a 3-year extended warranty & support.
  • Process and Budget: Over a six-week period, the project will undergo stages from planning to closure, with a budget of $125,000 for hardware, $5,200 for labor, and a $35,000 contingency fund.
  • Risk Management: Provisions are made for consultant availability and network issues, with a RACI chart to clarify team roles and responsibilities.

This initiative marks a significant technological upgrade at the Terry Fox Library, set to enhance user experience and services.

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Project Plan

The Terry Fox Library's "Computers Upgrade Adventure" project is a meticulously crafted plan, combining essential elements for a seamless technological upgrade. Key points for a concise video description include:

  • Project Strategy: Adapts PMBOK tools to the project's specific needs, much like a chef selecting spices for a recipe.
  • Stakeholder Involvement: Involves continuous identification and involvement of key players including the IT Expert, PM, Director, Library Patrons, City Officials, and Technical Teams.
  • Requirement Gathering and Budgeting: Collaborations with IT professionals ensure accurate hardware requirements. Budgeting involves obtaining competitive quotes, primarily favoring Dell for cost-effectiveness.
  • Scheduling and Communication: Extends the project to a 32-day timeline with a change order to keep stakeholders informed. Emphasizes effective communication throughout the project.
  • Quality and Risk Management: Focuses on selecting reliable vendors, comprehensive user testing of PCs, and proactive risk assessment and mitigation.

This plan outlines a strategic and inclusive approach to enhancing the library's technology, ensuring stakeholder engagement, quality assurance, and effective risk management are at the forefront.



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