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Daily Standup Meeting

A brief, time-boxed daily event where the Scrum Team synchronizes on progress toward the Sprint Goal, surfaces impediments, and plans the next 24 hours. It is facilitated by the Scrum Master, attended by the Development Team, and typically limited to 15 minutes.

Key Points

  • Daily, time-boxed to 15 minutes.
  • Focuses on progress toward the Sprint Goal and the plan for the next 24 hours.
  • Development Team members speak; Scrum Master facilitates and removes impediments.
  • Not a status report to a manager; it is a coordination and inspection event.
  • Updates often lead to changes in the Sprint Backlog and the impediment log.
  • Held at the same time and place to reduce overhead and build routine.

Purpose of Analysis

The event enables the team to analyze current progress, dependencies, and blockers in a rapid, lightweight way. The goal is to inspect the plan and adapt immediately so the team stays on course for the Sprint Goal.

It also exposes risks early, aligns work across team members, and creates transparency that feeds the burn-down and impediment management process.

Method Steps

  • Set up a consistent daily time and location (or virtual link) and keep it to 15 minutes.
  • Use the visible Sprint Backlog and task board as the focal point.
  • The Scrum Master facilitates to keep flow, time, and focus; the Development Team members speak.
  • Each developer briefly shares: what they completed since the last meeting, what they will tackle next, and any impediments or dependencies.
  • Capture impediments and parking-lot items for follow-up after the meeting; do not solve problems in the session.
  • Adjust tasks and priorities within the Sprint Backlog to reflect the day’s plan toward the Sprint Goal.

Inputs Needed

  • Sprint Goal and Sprint Backlog, including current tasks and estimates.
  • Task board or digital board showing status, WIP, and owners.
  • Latest Sprint burn-down or remaining work data.
  • Impediment log and any new risks or dependencies.
  • Team availability updates (vacations, on-call, capacity changes).

Outputs Produced

  • Updated Sprint Backlog with clarified tasks, owners, and statuses.
  • New or updated entries in the impediment log with action owners.
  • A shared daily plan aligned to the Sprint Goal.
  • Refreshed burn-down or remaining work figures.
  • Parking-lot items for targeted follow-up after the meeting.

Interpretation Tips

  • Keep contributions concise; if a topic needs more than a minute, park it and schedule a huddle after.
  • Listen for patterns: repeated carryover tasks, frequent blockers, or unclear ownership signal process issues.
  • Use the Sprint Goal to steer decisions; not all tasks are equal in value.
  • Impediments that persist beyond a day should be escalated by the Scrum Master.
  • Ensure remote members have equal voice and visual access to the board.

Example

On day 6 of a two-week Sprint, the team meets for 12 minutes. The board shows three stories in progress. Alice reports completing API tests and plans to pair on performance tuning, but she is blocked by a test environment outage. Bob plans to finish the UI task and needs a quick design confirmation.

The Scrum Master records the environment outage in the impediment log and schedules a follow-up immediately after the meeting with Ops. The UI design question is parked for a 10-minute sync with the Product Owner. The Sprint Backlog is updated to reflect the day’s plan.

Pitfalls

  • Turning the meeting into a status report to the Scrum Master or manager.
  • Problem-solving during the event, causing the time-box to be exceeded.
  • Skipping updates to the Sprint Backlog or burn-down after the meeting.
  • Allowing non-team members to dominate or redirect the discussion.
  • Inconsistent timing or missing days, eroding cadence and transparency.
  • Neglecting impediment follow-through, leading to recurring blockers.

PMP/SCRUM Example Question

During a Daily Standup, two developers start debating a technical solution and the discussion consumes several minutes. What should the Scrum Master do next?

  1. Let the team continue until they reach agreement to avoid delays later.
  2. Timebox the update, park the discussion, and schedule a follow-up immediately after the standup.
  3. Ask the Product Owner to decide on the technical approach during the standup.
  4. Cancel the standup and reschedule a longer design meeting for the entire team.

Correct Answer: B — Timebox the update, park the discussion, and schedule a follow-up immediately after the standup.

Explanation: The Daily Standup is for rapid coordination, not problem-solving. The Scrum Master protects the time-box and moves detailed discussions to a separate, focused conversation.

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