HKSM

A systematic examination of contracts and the end-to-end procurement process to verify they are complete, accurate, and producing the intended outcomes, while capturing lessons to improve future procurements.

Key Points

• Conducted during or after Control Procurements to identify what worked, what did not, and how to improve.
• Reviews contract files, SOWs, change orders, approvals, invoices, and performance records for compliance and traceability.
• Often led by an independent auditor or PMO to ensure objectivity; results feed lessons learned and process improvements.
• Findings can trigger corrective actions, updates to templates and checklists, and help detect risks, noncompliance, or fraud.

Example

Midway through a project with several vendors, the PMO performs a procurement audit and discovers missing approvals on change orders and inconsistent acceptance criteria. The team standardizes forms, updates the contract change process, and retrains staff, reducing payment disputes and improving vendor performance for the remainder of the project.

PMP Example Question

Which activity systematically examines procurement documents and practices to confirm they are complete, correct, and effective, with the intent to improve future procurements?

1. Procurement audits
2. Inspection of deliverables
3. Performance reviews
4. Contract change control

Correct Answer: A — Procurement audits

Explanation: Procurement audits specifically review contracts and procurement processes for completeness, accuracy, and overall effectiveness, and capture lessons learned. The other options focus on product quality, team performance, or managing changes, not the end-to-end procurement process.