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Phase Gate (Stage Gate)

A structured approval review held at the close of a phase to decide whether to continue, adjust, or end the project or program.

Key Points

  • Occurs at the end of a project phase to make a go/no-go decision.
  • Reviews deliverables, benefits, risks, costs, and readiness to proceed.
  • Possible outcomes: approve, approve with conditions, defer, or terminate.
  • Typically involves sponsors, governance bodies, and key stakeholders.

Example

After completing the design phase, the sponsor and governance board meet to verify design deliverables, confirm budget and risk exposure, and decide whether to start development. They approve progressing to the next phase with a condition to add two security controls.

PMP Example Question

At the end of a project phase, the sponsor and steering committee meet to decide whether the project should continue, be revised, or be stopped. What is this meeting called?

  1. Lessons learned session
  2. Phase gate review
  3. Daily stand-up
  4. Sprint retrospective

Correct Answer: B — Phase gate review

Explanation: A phase gate (stage gate) is the formal decision point at the end of a project phase where a go/no-go decision is made.

Leadership for Project Managers Course

Lead with clarity, confidence, and real impact. This Leadership for Project Managers course turns day-to-day challenges—unclear priorities, tough stakeholders, and cross-functional friction—into opportunities to guide teams and deliver outcomes that matter.

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Expect hands-on frameworks, real-world examples, and guided practice to prepare for tough moments—executive readouts, resistance from stakeholders, and high-stakes negotiations. Downloadable templates and checklists keep everything actionable when the pace gets intense.

Ready to influence without waiting for a bigger title? Join a community of ambitious PMs, sharpen your edge, and deliver with purpose—project after project.



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