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phase gate

A formal review held at the close of a phase where governance decides to advance to the next phase, proceed with changes, or stop the project or program; closely related to the concept of a project phase.

Key Points

  • Occurs at the end of a project phase as a structured decision point.
  • Possible outcomes: go, go with modifications, or terminate.
  • Uses predefined entry/exit criteria, metrics, and deliverable quality checks.
  • Results are documented and may update scope, schedule, budget, or plans.

Example

At the end of the design phase for a new product, the sponsor and governance board review the design package, cost estimates, and risks. They approve moving to development but require updates to security requirements and an adjusted budget before work begins.

PMP Example Question

Which best describes a phase gate in project governance?

  1. A backlog refinement session that reorders user stories mid-sprint.
  2. A formal end-of-phase review to decide to proceed, proceed with changes, or stop the project/program.
  3. A daily meeting to synchronize team activities.
  4. A post-project retrospective focused on lessons learned only.

Correct Answer: B — a formal end-of-phase go/no-go review

Explanation: A phase gate is a governance checkpoint at the end of a phase that determines whether to continue, continue with modifications, or terminate. The other options describe different ceremonies or events.

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