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Define Scope

The work to produce a thorough, specific definition of the project scope and the product it will deliver.

Key Points

  • Transforms gathered requirements into a clear scope statement with deliverables, boundaries, and acceptance criteria.
  • States what is excluded to limit scope creep and manage stakeholder expectations.
  • Establishes the basis for the WBS, cost and schedule estimates, and quality planning.
  • Requires close stakeholder collaboration and iterative refinement until agreement is reached.

Example

On a new mobile app project, the team defines scope by documenting the targeted user personas, prioritized features for the first release (login, profile, search), nonfunctional needs (response time under 2 seconds), explicit exclusions (no tablet support in version 1), and acceptance criteria for each feature. This agreed description becomes the foundation for building the WBS and planning the schedule and budget.

PMP Example Question

After completing Collect Requirements, the team needs a document that details deliverables, boundaries, assumptions, and acceptance criteria before starting decomposition. Which process should they perform next?

  1. Validate Scope
  2. Define Scope
  3. Create WBS
  4. Control Scope

Correct Answer: B — Define Scope (develop the detailed description of the project and product)

Explanation: Define Scope uses requirements to produce the scope statement, which precedes Create WBS. Validate Scope and Control Scope occur later.

Leadership for Project Managers Course

Lead with clarity, confidence, and real impact. This Leadership for Project Managers course turns day-to-day challenges—unclear priorities, tough stakeholders, and cross-functional friction—into opportunities to guide teams and deliver outcomes that matter.

You’ll learn practical leadership skills tailored to project realities: setting direction without overcontrol, creating alignment across functions, and building commitment even when authority is limited. We go beyond theory with tools you can use immediately—one-sentence visioning, stakeholder influence maps, decision framing, and feedback scripts that actually land.

Expect hands-on frameworks, real-world examples, and guided practice to prepare for tough moments—executive readouts, resistance from stakeholders, and high-stakes negotiations. Downloadable templates and checklists keep everything actionable when the pace gets intense.

Ready to influence without waiting for a bigger title? Join a community of ambitious PMs, sharpen your edge, and deliver with purpose—project after project.



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