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Team Calendar

A shared schedule that shows when team members are available, capturing planned time off, leave, key events, and holidays to support planning and coordination.

Key Points

  • Central source for who is available, partially available, or out of office.
  • Supports capacity and sprint planning by revealing non-working days and overlaps.
  • Should be kept up to date by the team and reviewed regularly during planning.
  • Helps prevent conflicts when scheduling meetings, deadlines, and handoffs across time zones.

Example

Before finalizing the next sprint, the Scrum Master checks the team calendar and sees two developers are on vacation for three days and a public holiday falls mid-sprint. The team reduces planned story points and moves a complex feature to the following sprint to match realistic capacity.

PMP Example Question

While preparing the iteration plan, the project manager needs to confirm which team members will be unavailable due to vacations and public holidays. Which tool should be consulted first?

  1. Team Charter
  2. Stakeholder Register
  3. Team Calendar
  4. Resource Breakdown Structure

Correct Answer: C — Team Calendar

Explanation: The team calendar lists team member availability, including vacations and holidays, making it the primary source for capacity planning.

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