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Capacity Planning

Estimating the amount of work a team can realistically complete during a single iteration or program increment.

Key Points

  • Uses team availability, skills, holidays, and existing commitments to forecast workable load.
  • Informs iteration/PI scope so the team neither overcommits nor sits idle.
  • Often expressed in story points, ideal hours, or average throughput based on historical data.
  • Recalibrated each planning cycle to reflect changes in WIP, dependencies, and risks.

Example

Before PI planning, a team totals 60 person-days for the next iteration after accounting for vacations and support duties. Their recent average throughput is about 25 story points per iteration. They set a target of 24-26 story points, reserve a small buffer for unplanned work, and select backlog items to match that capacity.

PMP Example Question

During iteration planning, a Scrum team reviews member availability, recent velocity, and known support work to set a realistic commitment. What practice are they applying?

  1. Release burnup tracking
  2. Definition of Done
  3. Capacity planning
  4. Earned value analysis

Correct Answer: C — Capacity planning

Explanation: Capacity planning determines how much work the team can take on in the upcoming iteration or program increment based on availability and historical performance.

Leadership for Project Managers Course

Lead with clarity, confidence, and real impact. This Leadership for Project Managers course turns day-to-day challenges—unclear priorities, tough stakeholders, and cross-functional friction—into opportunities to guide teams and deliver outcomes that matter.

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Expect hands-on frameworks, real-world examples, and guided practice to prepare for tough moments—executive readouts, resistance from stakeholders, and high-stakes negotiations. Downloadable templates and checklists keep everything actionable when the pace gets intense.

Ready to influence without waiting for a bigger title? Join a community of ambitious PMs, sharpen your edge, and deliver with purpose—project after project.



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