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Backlog Refinement

An ongoing, team-based process that progressively clarifies, revises, and creates requirements, keeping the backlog up to date so it aligns with and meets customer needs.

Key Points

  • Continuous activity throughout the project, not a one-time event.
  • Collaborative: product owner, developers, and relevant stakeholders contribute.
  • Includes clarifying acceptance criteria, splitting or merging items, estimating, and reprioritizing based on value, risk, and dependencies.
  • Produces well-understood, appropriately sized items that are ready for upcoming iterations.

Example

Each Wednesday, the team meets for 60 minutes to review the top backlog items. They ask the product owner questions, add acceptance criteria, split a large story into smaller ones, update estimates, and move a customer-requested feature higher in priority so it can be planned into the next sprint.

PMP Example Question

Which activity best describes backlog refinement in an Agile project?

  1. Conducting a sprint retrospective to identify process improvements
  2. Regularly reviewing, updating, and detailing backlog items with the team and stakeholders
  3. Baselining the scope statement to control future changes
  4. Approving change requests through a change control board

Correct Answer: B — Ongoing collaborative review and update of backlog items

Explanation: Backlog refinement is the continuous, team-driven activity of clarifying and reprioritizing requirements so they align with customer needs.

How To Land the Job and Interview for Project Managers Course

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You'll navigate the hiring process like a pro, with expert insights on personal branding, salary negotiation, and career growth strategies. Plus, downloadable templates and step-by-step guidance ensure you're always prepared.

Learn from seasoned professionals and join a community of ambitious project managers. Ready to land your ideal job and thrive in your career? Enroll now and take control of your future!



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