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Automated Software Tools

Software applications that automate scheduling, capture project data, and distribute information to stakeholders.

Key Points

  • Automate planning and scheduling activities such as sprint calendars, releases, and resource allocation.
  • Collect and aggregate data from work items, commits, tests, and time logs without manual effort.
  • Distribute information via dashboards, alerts, and scheduled reports to keep stakeholders informed.
  • Integrate with issue trackers, CI/CD, chat, and document tools to reduce errors and speed up reporting.

Example

A Scrum team uses Jira automations to create sprint schedules, pulls cycle time and defect metrics from Git and test tools, and emails a weekly status dashboard to executives via Confluence and Slack without manual compilation.

PMP Example Question

Which scenario best demonstrates the use of automated software tools on an agile project?

  1. The project manager updates a schedule spreadsheet by hand every Friday.
  2. A toolchain auto-generates burnup charts from issue data and emails a dashboard to stakeholders nightly.
  3. Team members share status verbally during the daily standup.
  4. A physical Kanban board is updated with sticky notes during the day.

Correct Answer: B — tools that automate scheduling, data collection, and information sharing

Explanation: Option B describes automated generation and distribution of schedule and performance information, which is the purpose of automated software tools.

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